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Contract Administrative Assistant

at Aerotek

Posted: 10/3/2019
Job Status: Contract/Temporary
Job Reference #: 5162

Job Description

  • Job ID
    2019-5162
    Category
    Administrative & Clerical
    Location : Location
    US-IA-West Des Moines
  • Overview

    Job Summary:
    The Administrative Assistant is responsible for ensuring our customers including contract employees, client managers and local sales teams receive superior customer service and administrative support.


    Essential Functions:
    • Providing outstanding front office customer service (telephone and reception area)
    • Greet and hand out applications to all walk in contractors
    • Maintains drug testing/medical surveillance process (setting up employee for the clinic, logging and updating office report, email/communicating results to the office)
    • File and maintain all office paperwork
    • Maintaining adequate levels of Pre-Employment Packets
    • Assist with data entry of personal data updates, starts and finishes in PeopleSoft
    • Processing orientation paperwork to Human Resources Department
    • Timely processing of Tax Credit Forms and other state required forms
    • Maintaining outstanding levels of administrative support to all internal and external employees
    • Maintain and organize all office supplies
    • Enter and manage Background process and communicate results to the office
    • Delivers Contractor Orientations and verifies information for accuracy
    • Assists with office audits and compliance requirement s

    Supervisory or Management Responsibilities:
    • N/A

    Minimum Education/Abilities/Skills:
    • 1 + years of experience in a customer service related position
    • Ability to prioritize, organize, problem solve and meet deadlines and goals
    • Ability to communicate effectively and provide proper follow up

    Special Requirements:
    • Computer experience with 35-45WPM and understand Microsoft Office Programs



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